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With over 10,300 employees worldwide and more than 65 years of industry expertise, SYSTRA is committed to designing safe, efficient, and sustainable transport solutions. The company plays a vital role in supporting cities and regions by developing modern infrastructure that enhances social inclusion and improves access to employment, education, and leisure.
About SYSTRA
SYSTRA operates across the entire life cycle of transport projects—from early design and planning to testing, deployment, and long-term maintenance. Generating 74% of its revenue internationally, the Group continues to expand its global footprint while supporting digital, ecological, and energy transitions. By combining innovation with sustainability, SYSTRA is inventing the mobility of tomorrow.
Job Overview
As an Office / Administrative Assistant, you will play a key role in ensuring the smooth day-to-day operations of the office. You will act as the first point of contact for visitors and staff while providing efficient administrative support to multiple departments. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to office management.
Key Responsibilities
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Welcome visitors, clients, and vendors with a professional and friendly approach
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Manage the reception area, including handling phone calls, messages, and inquiries
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Process employee requests and provide accurate information when needed
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Coordinate appointments, meetings, and schedules
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Provide administrative support such as data entry, filing, and document preparation
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Liaise with vendors and service providers for office supplies and maintenance
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Prepare purchase requests, follow up on quotations, and manage order processing
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Support invoice tracking and coordinate with the finance team for payments
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Monitor office supplies, equipment, and general housekeeping
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Coordinate with building management for maintenance, renewals, and employee concerns
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Manage daily schedules with drivers and office assistants
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Handle incoming and outgoing mail, packages, and deliveries
Required Qualifications & Skills
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Bachelor’s degree in Business Administration or an equivalent qualification
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3–5 years of relevant experience in a similar corporate administrative role
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Strong proficiency in Microsoft Office applications
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Excellent communication and interpersonal skills
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High level of accuracy, attention to detail, and organizational ability
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Proven ability to maintain confidentiality and handle sensitive information
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Flexibility to adapt to changing priorities in a fast-paced environment
Why Join SYSTRA?
Working at SYSTRA means becoming part of an international organization that values innovation, collaboration, and sustainability. Employees benefit from exposure to global projects, professional growth opportunities, and the chance to contribute to meaningful infrastructure that impacts communities worldwide.
How to Apply
Interested candidates can apply online through the official SYSTRA careers portal:
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