About the Company
The vacancy is based at the organization’s Abu Dhabi offices, including its headquarters and branches in the city. The administrative function supports regional business and support teams by coordinating daily requirements, maintaining records, managing expenses, and ensuring smooth communication between departments.
Admin Assistant Job Details
| Job Details | Information |
|---|---|
| Job Title | Admin Assistant |
| Location | Abu Dhabi, UAE |
| Job Type | Full-time |
| Job ID | 4556 |
| Posting Date | August 24, 2026 |
| Application Deadline | September 24, 2026 |
| Work Location | Abu Dhabi |
| Language | English required; Arabic preferred |
About the Role
The Regional Administrative Assistant will manage day-to-day administrative activities and provide direct support to the regional head and regional business and support units.
The position requires excellent organization and time-management skills. The successful candidate will coordinate meetings, business travel, office requirements, expenses, internal communications, and recruitment activities while ensuring that administrative procedures are followed correctly.
Key Responsibilities
The Admin Assistant will handle a wide range of administrative duties, including:
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Organizing diaries and scheduling internal and external meetings.
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Giving priority to meetings and requirements involving the Head of Department.
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Communicating with departments such as IT, Administration, HR, and Marketing.
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Responding to internal and external inquiries through phone and email.
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Coordinating conferences, invitations, confirmations, and marketing materials.
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Arranging business travel, including approvals, visas, flights, hotels, and transportation.
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Liaising with clients when required for travel and business arrangements.
Filing closed deals promptly according to standard procedures.
Monitoring departmental requisitions, costs, and expenses.
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Handling staff expense reimbursements through the Oracle Al Madar system.
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Managing expenses such as medical costs, club memberships, travel, business gatherings, and petty cash.
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Preparing and maintaining required invoices and expense records.
Supporting internal departmental communication.
Coordinating with HR regarding interviews and new recruits.
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Contacting candidates and assisting with recruitment processes.
Required Skills and Qualifications
Candidates interested in this Abu Dhabi Admin Assistant vacancy should have strong administrative and interpersonal abilities.
Key requirements include:
Excellent English communication skills.
Arabic language skills are preferred.
Strong analytical skills.
Good presentation skills.
Proficiency in Microsoft Office applications.
Strong customer service skills.
Good administrative and organizational abilities.
Ability to communicate effectively with multiple departments.
Ability to manage several tasks and priorities simultaneously.
Work Environment
This is a full-time administrative position based in Abu Dhabi. The role involves regular communication with internal departments, clients, management, and new recruits. Because the position supports a regional head and multiple business units, candidates should be organized, responsive, professional, and capable of handling confidential administrative information.
Career Opportunity
This position can provide valuable experience in office administration, executive support, business travel coordination, expense management, recruitment coordination, and departmental operations. Professionals with strong organizational skills can develop broader experience across several business functions through this role.
How to Apply
Interested candidates can apply online through the official recruitment portal.
Apply for Admin Assistant – Job ID 4556
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The application deadline is September 24, 2026. Candidates should review the requirements and submit their application with accurate and updated information.
Conclusion
The Admin Assistant vacancy in Abu Dhabi is suitable for candidates with experience or strong skills in administration, communication, scheduling, business travel, expense coordination, and office support. Applicants with excellent English communication, Microsoft Office proficiency, analytical ability, and strong organizational skills can consider applying for this full-time opportunity before the stated deadline.
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