With more than 10,300 employees across over 80 countries, SYSTRA has built a strong global reputation for delivering innovative transport and infrastructure solutions. The company offers employees the opportunity to contribute to meaningful projects while developing their careers within an internationally recognized organization.
Job Overview
| Position | Company | Industry |
|---|---|---|
| Office/Admin Assistant | SYSTRA | Engineering & Consultancy |
About the Role
The Office/Admin Assistant will play an important role in ensuring the smooth functioning of office operations while providing administrative support to multiple departments. The successful candidate will serve as the first point of contact for visitors, clients, vendors, and employees while maintaining efficient office administration processes.
This role requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple responsibilities in a fast-paced corporate environment.
Key Responsibilities
The selected candidate will be responsible for:
Front Office and Administrative Support
Welcoming visitors, clients, and vendors professionally.
Managing incoming calls, messages, and inquiries.
Coordinating appointments and meeting schedules.
Providing administrative support to managers and departments.
Handling data entry, filing, and document preparation.
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Processing employee requests and providing relevant information.
Procurement and Vendor Coordination
Coordinating with suppliers and service providers.
Preparing purchase requests and obtaining quotations.
Supporting order processing and procurement activities.
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Tracking invoices and coordinating with the finance department.
Office Facilities Management
Monitoring office supplies and equipment.
Ensuring workplace cleanliness and organization.
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Coordinating maintenance requirements with building management.
Addressing employee concerns related to office facilities.
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Conducting regular office inspections to ensure safety and compliance.
Fleet and Vehicle Administration
Managing company vehicle allocation and usage records.
Maintaining vehicle movement logs and documentation.
Coordinating servicing, repairs, and inspections.
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Liaising with vendors and garages to ensure vehicle reliability.
General Office Coordination
Managing incoming and outgoing mail and deliveries.
Supporting smooth day-to-day office operations.
Coordinating housekeeping activities and workplace upkeep.
Required Qualifications and Skills
Candidates should possess the following qualifications:
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Bachelor’s Degree in Business Administration or an equivalent field.
3 to 5 years of experience in a similar administrative role.
Previous experience in a corporate environment is preferred.
Strong proficiency in Microsoft Office applications.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
High attention to detail and accuracy.
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Ability to maintain confidentiality and handle sensitive information.
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Flexibility to adapt to changing priorities and business needs.
Why Join SYSTRA?
Working with SYSTRA offers several benefits and career advantages:
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Opportunity to work with a globally recognized engineering consultancy.
Exposure to international projects and professional standards.
Supportive and collaborative work environment.
Career development and learning opportunities.
Diverse and inclusive workplace culture.
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Opportunity to contribute to sustainable mobility solutions worldwide.
How to Apply
Interested candidates can submit their application through SYSTRA’s official careers portal using the link below:
Conclusion
The Office/Admin Assistant position at SYSTRA is an excellent opportunity for experienced administrative professionals seeking to advance their careers within a globally respected organization. With responsibilities spanning office administration, procurement, facilities coordination, and fleet management, this role offers a dynamic and rewarding work environment. Candidates with strong organizational skills and a passion for operational excellence are encouraged to apply.
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