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About Hellmann Worldwide Logistics
Founded in 1871, Hellmann Worldwide Logistics has grown into one of the world’s most reputable logistics service providers, offering supply chain solutions across more than 170 countries. The company specializes in freight forwarding, warehousing, customs brokerage, and contract logistics. With a focus on efficiency, sustainability, and customer-centric solutions, Hellmann continues to set global standards in logistics management.
Working with Hellmann means being part of a company that values integrity, teamwork, and continuous improvement. Employees enjoy a collaborative and multicultural workplace where growth and learning are strongly encouraged.
Role Overview: Administrative Executive
The Administrative Executive will play a key role in supporting daily operational and administrative activities within the logistics department. The position involves managing documentation, coordinating with internal teams, supporting warehouse operations, and ensuring timely completion of tasks related to billing, reporting, and shipping schedules.
Key Responsibilities
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Prepare export documentation in accordance with customer procedures and international standards.
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Create manual orders and ensure all shipment entries are processed accurately in the system.
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Coordinate with warehouse teams to generate load lists, release picklists, and produce gate pass BOEs.
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Maintain document control and ensure filing systems are updated and accessible.
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Generate Local Purchase Orders (LPOs) for office and warehouse requirements.
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Track stock consumption reports and monitor warehouse material usage.
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Support billing operations, including preparing customer ASNs for non-EDI clients.
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Ensure compliance with operational guidelines and maintain a zero-error work approach.
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Communicate effectively with the customer service and warehouse departments to avoid shipment delays.
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Prepare and submit periodic reports to management for performance monitoring.
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Assist in continuous improvement programs to streamline internal processes.
This role may also require additional responsibilities and occasional overtime during peak operational periods.
Qualifications and Skills Required
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Bachelor’s or Master’s degree in Business Administration or a related field.
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Minimum 2 years of experience in logistics coordination, warehousing support, or billing operations.
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Proficiency in MS Office (Excel, Word, PowerPoint).
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Strong communication and interpersonal skills.
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Ability to multitask and work under tight deadlines.
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High attention to detail and commitment to accuracy.
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Knowledge of warehouse and shipping processes is a strong advantage.
Why Join Hellmann Worldwide Logistics?
Hellmann values employee well-being and professional growth. Successful candidates will benefit from:
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A supportive and inclusive international work culture.
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Opportunities for training, learning, and internal career advancement.
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A safe, ethical, and collaborative workplace environment.
Diversity and equal opportunity are core values of the company. Applicants of all backgrounds are encouraged to apply.
How to Apply
Interested candidates can apply directly via the official LinkedIn job posting:
👉 Apply Here: Apply Now
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